Minutes 7th July 2020

BISHOPSBOURNE PARISH COUNCIL

Due to the Coronavirus outbreak it was agreed that it would not be sensible or responsible to hold an open public meeting in Conrad Hall. Instead a Telecom meeting was arranged. Cllr Jordan kindly set this up and the meeting took place at the usual time on the day

A Virtual Zoom Meeting of Bishopsbourne Parish Council was held on Tuesday, 7thJuly 2020 at 7.30pm. Present:  Cllr R Prestige – Chairman, Cllr L Jordan, Cllr K Martin, Cllr D Tapley, Cllr H Andrews & Mrs V McWilliams – Clerk.

COMMENTS FROM THE PUBLIC

There were no comments from the public listening in.

COUNCILLORS’ REPORTS  

City Cllr Mike Solesubmitted the following report:

The paid for garden waste collection service has now started. There have been a few hiccups with some people finding it difficult to get through on the telephone when they were unable sign up online and some people have not yet received stickers even though they did signed up in time. I have asked the city council chief executive if some flexibility can be built into the first few weeks of paid for service so that nobody misses out who has paid for collection. At present no details have been released about additional flexibility but I am assured that it is being considered.

The city council had an emergency budget meeting a few weeks ago which effectively put all but vital expenditure on hold. At the time we were looking at a shortfall in income of around £8 million this year. This week however the government have announced some additional funding for councils which will plug some of the lost revenue from things like car parking although in the longer term the council will have to make some very hard decisions if it sees its commercial property rental income reduce should we enter a recession.

Although the city council has not been meeting in person, councillors have been involved in many meetings and briefings and this includes the climate change working group which I am my party’s representative. Recently the council appointed a climate change officer. He is certainly getting to grips with things so I’m quite excited about future direction of the council may take on environmental matters in the future. Whilst there is no guarantee that bad decisions will not be made, we should at least in the future have a better understanding of the environmental impact of policy decisions.

The city council have been very busy during the COVID-19 crisis. It’s not all been perfect, but the support for the homeless, dealing with government grants and the community hub have all been very good.

As businesses started to open again the council supported the town and city businesses although they were caught a bit off guard by the huge amounts of litter left at the coast a couple of weeks ago.

County Cllr Michael Northey attended the session and said that he had now been appointed Vice- Chairman of Kent County Council.

The 2020-21 budget was approved at the County Council meeting on 13 February 2020.Since then, KCC have faced unprecedented additional spending and loss of income due to the impact of the COVID-19 pandemic. This means they now need to re-look at their budget and make some changes. The Consultation on Amendments document is available on the website. The consultation will close on 9thAugust. Your views are invited and welcome.

KCC have a Travelling Scheme Grant which aims to get more people cycling to work by adding more cycle lanes to help with the reduction of cars on the roads.

1.APOLOGIES FOR ABSENCE

There were no apologies for not joining the meeting

2. MINUTES

The minutes of the Virtual meeting held on Tuesday 17thMarch 2020 were approved and signed by the Chairman. Proposed by Cllr Jordan seconded by Cllr Prestige

3. MEMBERS’ INTERESTS

No notification by members was given of any pecuniary or personal interest in items

4. CO-OPTION OF NEW COUNCILLOR

Following the resignation of Lizzie Jordan and no call for an Election, Bryony Dutta was co-opted onto the Council.  She agreed to take on responsibilities for the website and Facebook. Proposed by Cllr Martin; seconded by Cllr Prestige.

5. MATTERS ARISING FROM THE MINUTES

There were no matters arising from the minutes not on the Agenda

6. FINANCE

Lloyds Bank£18,938.84 (2ndJune 2020

Monies in

Precept £7,500

Concurrent Finance Funding £1,949

Total £9,499.00

Monies out

Cheques to be signed

Val McWilliams Clerks Salary (2 months February/March x 26 hrs at £10.50 = £273+ 0ffice maintenance £80 +£20 donation + ZOOM subscription £95.92 +VAT 23.90 Total £115.10 = Total £488.10

AJL Garden Services £360.00

Eyelid Productions Website £170.00

Total £858.10

Cheques below and cleared. Paid 14/04/220

Val McWilliams Clerks Salary (2 months February/March x 26 hrs at £10.50 = £273+ 0ffice maintenance £80 +Copier paper (£18.29 +VAT £3.66) Total £21.95

TOTAL £374.95

McCabe Ford Williams Pay Roll (£175.00 + VAT 35.00) Total £210.00

222Renewal Insurance Notice – Came & Company £719.86

KALC Subscription (£150.80 +VAT £30.16) Total £180.96

AJL Garden Services £120.00

Chris Rule Signpost £180.00

AJL Garden Services £120.00

TOTAL £1,905.77

Agreement to approve payment of the expenses due was proposed by Cllr Martin; seconded by Cllr Andrews.

The Clerk presented the accounts which had been audited by the Internal Auditor. The Council approved the accounts which the Chair and Clerk then signed.

As the Council’s annual income is below £25,000, we are entitled to apply for a Certificate of Exemption. The annual gross income amounted to £9,517.00 and the gross expenditure was £8,471.00. The Chair and Clerk signed the form which the Clerk will forward to the Audit Commission. Proposed by Cllr Tapley, seconded by Cllr Jordan

The End of Year Finances will now be placed on the noticeboards and on the website The account books will be made available to anyone wishing to inspect them.

7. PLANNING

CA/19/10371 Proposed sliding gate and support arches to rear of existing “five-barred”

entry gate from Woodgate, Mill House, The Old Saw Mill, Woodgate,  Refused. The Application has now gone to Planning Inspectorate for Appeal against the decision

CA/20/00780 Proposed part single-storey side extension, porch to front, detached car port, detached outbuilding and solar panels to existing stable block following demolition of existing single-storey extension. Tudor Cottage, Charlton Park, Granted

CA/20/01036 Court Lodge Farm, Frog Lane, Bishopsbourne, CT4 5HU. Change of use of agricultural building to a craft workshop. There were no objections to the plans.

Awaiting decision 

 8. HIGHWAYS

The drains at the bottom of Frog Lane and Crows Camp Road have been cleared.

9. NEAME MEADOW

The annual Playground Inspection is due to take place during the first two weeks of July.

 10. FLOOD AWARENESS

The tankers have now finally been removed from the Street. Councillors expressed concern about the maintenance future of flooding next year and thereafter. It was agreed that the Clerk would contact Southern Water and ask what if any their plans were

for preventing the same problems happening again when there is more flooding. The Clerk will discuss the issue with the Flood Warden before writing.

11. PLACEMENT OF WASTE BASKET

The Clerk will chase SERCO and CCC. The bin has still not been placed by the entrance to Tadpoles café. The Clerk will chase CCC and SERCO to arrange for it to be installed and emptied regularly.

 12. WEBSITE

Cllr Jordan now has the website up and running. She has agreed to show the Clerk how to operate the site when things return to normal following the Coronavirus Pandemic.

13. VE DAY CELEBRATIONS

There were no celebrations held. The Luncheon due to be held was cancelled due to lock down.

14. ANNUAL VILLAGE MEETING.

The Annual Village meeting due to be held on 12thMay 2020 was cancelled due to the Coronavirus.

 15. LITTER PICK

The litter pick has been cancelled.

 16. VILLAGE SIGN

The village sign has now been stripped and repainted and the finger posts redone.                                                                                                                           

17. CORRESPONDENCE

All correspondence has been circulated to the Councillors

18. COUNCILLORS’ RESPOSIBILITIES

Cllr Prestige – Environmental Issues – Moles treated

Cllr Jordan –   Website The website is now been installed and is working.

Cllr Andrews – KALC-   Nothing to report

Cllr Tapley. –  Footpaths, Village Society Representative. Nothing to report

19. ANY OTHER BUSINESS.

The Chairman thanked Lizzie Jordan for all the hard work she had put in over the years during her time as a Councillor.

20. NEXT MEETING

The next meeting will be a Virtual Zoom meeting at 7.30pm on Tuesday 1stSeptember 2020

The meeting closed at 8.15pm.

Leave a comment

This site uses Akismet to reduce spam. Learn how your comment data is processed.