Minutes 21st March 2019

A Meeting of Bishopsbourne Parish Council was held at the Conrad Hall on Tuesday, 21st March 2019 at 7.00pm.

Present:  Cllr R Prestige – Chairman, Cllr L Jordan, Cllr D Tapley, Cllr K Martin, Cllr H Andrews & Mrs V McWilliams – Clerk.
City Cllr Mike Sole attended the meeting. There were 15 members of the public present

The Clerk asked for nominations for the election of a Chairman as the Parish Council has no powers without a Chairman.

Cllr Jordan proposed Cllr Prestige as Chairman this was seconded by Cllr Tapley. There were no other nominations all were in agreement. Cllr Prestige accepted the nomination

Cllr Prestige then proposed Cllr Jordan as Vice-chair which was seconded by Cllr Andrews. There were no other nominations. All were in agreement.  Cllr Jordan accepted the nomination.

The Chairman welcomed everyone invited comments from the public

It was agreed as there was a lot to cover on Item 5 that the meeting would start with Item 5, Finance.

COUNCILLORS’ REPORTS

Cllr Michael Northey was unable to attend, but sent the following report

KCC Highways is preparing a Highways Improvement Plan for each parish.

In early February Highways announced an ambitious plan to clear vegetation from Kent’s footpaths, and along highways. There are plans to employ more highways inspectors.

Five new drainage engineers and a planned team leader have been recruited to help tackle flood risks. They will be looking after the vast numbers of drains in Kent. KCC includes round 250,000 roadside drains, 250 ponds and lagoons, 25 pumping stations and 8,500 soak ways. These numbers are constantly increasing, because of new housing developments all over the county. We are still asked to report any issues on the website.

Regarding Brexit, £33.48 million has been invested in Kent to help improve roads for any eventuality. Of this £10 million has gone on pothole and foot-way repairs, £15m on carriageway renewal with low noise surfacing, over 5,000 gullies repaired, lagoons and soak-aways cleared; with hard cut of vegetation and clearing of verges. Manston is being resurfaced to take possible demand to park lorries.

On 5 April 2019 KCC announced that the collection of 3,000 handwritten parish registers held at Maidstone has gone online for the first time. More than 2.6 million fully indexed baptism, wedding banns, marriage and burial records spanning more than 400 years of Kent history are now available to search online exclusively. To find out more please visit: https://www.kentarchives.org.uk  People will be able to track their family history in an exciting and accessible manner. This is part of a partnership between Findmypast and KCC Archives.

  1. APOLOGIES FOR ABSENCE

Michael Northey sent his apologies as he had a previous engagement

  1. 2. MINUTES OF PREVIOUS MEETING

The minutes of the meeting held on Tuesday 5th March 2019 were approved and signed by the Chairman. Proposed by Cllr Jordan seconded by Cllr Tapley

  1. MEMBERS’ INTERESTS

No notification by members was given of any pecuniary or personal interest in items on the Agenda

  1. MATTERS ARISING FROM THE MINUTES

There were no matters arising.

  1. FINANCE

Lloyds Bank £15,630.63

Monies in

Precept £7,000.00

Concurrent Funding £1,881.95 (NB: I have not received the May statement yet so it’s not showing)

Monies out

Val McWilliams Clerk Salary £210.00 +Office maintenance £80.00 Total £290.00

Came & Company Insurance £694.10

MFW Payroll £170.00 +VAT £34.00 Total £204.10

St Mary’s Church donation following litter pick £30.00

KALC Subscription (£135.40 + VAT £27.08) Total 162.48

AJL Garden Services Grass Cutting Neame Meadow x 2 Strimming Church yard x 2 Total £240

CPRE Subscription S/O £36.00

AVM Expenses (to follow)

TOTAL £1,656. 68

Agreement to approve payment of the expenses due was proposed by Cllr Jordan and seconded by Cllr Tapley.

The Clerk presented the accounts to the Council which had been audited by the Internal Auditor. The Council approved the accounts which the Chair and Clerk then signed.

As the Council’s annual income is below £25,000, we are entitled to apply for a Certificate of Exemption. The annual gross income amounted to £9,517.00 and the gross expenditure was £8,471.00. The Chair and Clerk signed the form which the clerk will forward to the Audit Commission. Proposed by Cllr Tapley seconded by Cllr Jordan

These figures were approved by the Council proposed by Cllr and seconded by Cllr Jordan.

The End of Year Finances will now be placed on the noticeboards and on the website once it is fully functional.

It was agreed that the Clerk would contact the bank in order to register Cllr Martin and Cllr Andrews as new signatories.

  1. 6. PLANNING

19/00466 Proposed two-storey extension,

1 Flint Cottage, Bourne Park Road. Bishopsbourne CT4 5BJ Withdrawn

  1. NEAME MEADOW

Moles had appeared on the meadow again. RDR Pest Control have been back and treated

them. They will inspect the area again in a couple of weeks to check that they have not returned.

The broken fencing running along Neame Meadow as still not been repaired. The Clerk will chase Jamie Cole again and ask him to get back with a quote to repair it.

CCC are still waiting to install a new bin for the playing field and remove the two existing ones. The Clerk has spoken to CCC who assure her that it will be done shortly

  1. PLACEMENT OF WASTE BASKET

The Clerk has contacted CCC regarding the new bin, they have agreed to place it by the tree in front of the church. They will be responsible for emptying and maintaining it Sadly, it still has not been put in place. yet The Clerk will chase CCC.

The Clerk has spoken to Vanessa Macdonald who has agreed to meet with the Chairman and Clerk to consider putting a bin somewhere near the Tadpole tea room and the Farm Shop.

  1. WEBSITE

Cllr Jordan is working on the new website and it is hoped to have it fully installed and running fairly soon.

  1. CORRESPONDENCE

Fly Red Ensign for Merchant Navy Day 3rd Sept 2019

HAGS Spring Offers 2019

Clerks & Councils Direct – May 2019

Countryside Voice Spring 2019

Emails sent to all

01/04: NALC Chief Executive’s Bulletin

01/04: NALC Annual Conference and Exhibitionn28/29 October 2019 Milton Keynes

01/04: KALC Social Media and communication Networking Event 22 June 2019 Langton Green
03/04: Kent Police – Rural Matters magazine and Rural Liaison Team Report

04/04: NALC Newsletter

10/04: NALC Newsletter

13/04: CPRE Campaigns – Celebrating 70 years of our National Parks

15/04: Kent Tree and Pond Wardens

16/04: NALC Chief Executive’s Bulletin

18/04: NALC Chief Executive’s Bulletin

18/04: Action with Communities in Rural Kent – newsletter

24/04: KCC Trading Standards – ALERT

24/04: KALC National CSSC Green Message

24/04: KALC National CSSC Green Message – UK Protect

26/04: KALC News – April 2019

26/04: NALC Chief Executive’s Bulletin

01/05: KALC – Community-Led housing and Self-Build Conference 2019

02/05: KALC – KCC Trading Standards ALERT – Doorstep Cold Callers

02/05: Came and Company – Council Matters Spring 2019

02/05: Came and Company – Introduction to Kevin Millard (Kent Region rep)

07/05: NALC Chief Executive’s Bulletin

07/05: TOWN and PARISH Councils: VE DAY 75 – 8TH MAY 2020

14/05 KCC Household waste recycling centre

16/05 Notes on Neighbourhood Planning

17/05 6/05 NALC Chief Executive’s Bull

All correspondence has been circulated amongst the Councillors and the necessary action taken.

It was agreed that we should try and do something for VE Day 8-10 May 2020. It will be fully discussed nearer the time. The Clerk will inform the organisers that we are registering  an interest in arranging something

  1. COUNCILLORS RESPOSIBILITIES

There was nothing to report on responsibilities. It was agreed to leave distribution of responsibilities until the July meeting.

13 ANY OTHER BUSINESS.

Cllr Prestige agreed to try and find someone to refurbish the sign post by the church as  Jamie Cole does not have the time to do it..

The Litter Pick on Saturday 13 April at 10am was very successful. The helpers enjoyed coffee in the Conrad Hall afterwards. The Council sent a donation of £30 to the Church

To cover the cost.

  1. NEXT MEETING The next Parish Council meeting will be held on Tuesday, 2nd July at 7.30pm in The Conrad Hall

The meeting closed at 7.20pm. It was followed by the AVM at 7.45pm